Assistant Project Manager (APM)

Job Description

Reports to: Project Manager

Summary

The Assistant Project Manager (APM) is responsible for the entry of all project information into the Viewpoint software, to assist with project documentation and tracking of crew productions and costs on a daily basis.

Primary Responsibilities

  • Oversee the project data entry and documentation
    • Ensure all tracking gets completed within the Viewpoint Software to its full capacity
    • Ensure all other tracking follows Tapani Inc file structure
    • Maintain organization of documents and records and maintain a seamless and efficient  flow of information between the field, the project office, and the main office
    • Attend project meetings and take notes
    • Maintain all plan sets, specifications, contract documents and any revisions
  • Assist the Project Manager
    • Communicate with the PM to clearly understand assignments
    • Work to further understand the project to be able to anticipate what the Project Manager may need prior to being asked and stay one step ahead
    • Assist the Project Manager with compiling information for change orders
    • Preserve the integrity of Tapani Inc with every task assigned
    • Work to foster positive relationships with subs, suppliers, and client representatives
  • Personal and professional growth
    • Communicate with the PM to understand the knowledge and skills necessary to acquire  for your professional growth
    • Pursue learning in every area to enhance your performance and to become a better assistant

Additional Responsibilities

  • Provide training assistance to the field on office procedures and assist the field with correct costing to phase codes
  • Assist project superintendents as required

Knowledge and Skills Valued for an Assistant Project Manager

  • Field experience if possible
  • Estimating experience
  • Typing skills minimum of 45 words per minute
  • Good understanding of Microsoft Word and Excel
  • Autocad Experience
  • Understanding of Viewpoint, Agtek, On-Center, Bluebeam
  • Basic knowledge of Primavera P6 scheduling software
  • Knowledge of equipment
  • Willingness to work under someone and grow your skills and knowledge
  • Having a growth mindset- inquire why to deepen understanding
  • Ability to focus on and maintain details
  • Ability to prioritize work and complete all task in a timely manner
  • Ability to manage stress

Working Conditions

The working environment for this position will be mainly in the office with occasional site visits. Working hours are typically 40 hours per week and range between the hours of 7 am to 5 pm, with the potential for evening and Saturday work depending on the workload.

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