Project Manager I, II, III

Job Description

Location: Project Teams
Reports to: Senior Project Manager

Tapani Inc believes all employees should maintain a positive working relationship with those they work with inside and outside of the company. This approach helps maintain employee morale, productivity, efficiency, and effectiveness. We expect all employees to uphold our core values and vision and to continually focus on employee engagement, self-improvement, business innovation, and relationship development.

Job Purpose and Summary

The Project Manager (PM) plans, coordinates, and manages projects of varying levels of complexity, size, and impact from beginning to end.  This includes ensuring that projects are completed on time, on budget, and in accordance with the contract and in compliance with regulatory agency requirements. The PM is responsible for the management of projects from beginning to end, which includes project estimate/budget development; preconstruction planning, ongoing project planning and scheduling; risk management, obtaining subcontractors and suppliers; coordinating the work of multiple subcontractors; supporting the Project Superintendent; monitoring progress to ensure that work is completed safely, and ensuring project documentation is complete.

PM I, II, III Supplemental Position Summaries 

PM I is the entry-level position in the Project Management Series.  Initially, individuals at this level perform work under the direct supervision of a more senior project manager or department lead.  The PM I typically oversees a small project or phase(s) of a larger project and has responsibility for all aspects of the project over the entire project life (initiate, plan, execute, control, close).  The PM I may also manage multiple concurrent projects that are typically less complex, and smaller in size, scope, budget, and/or impact.

PM II is the journey level position in the Project Management Series.  Individuals at this level are responsible for managing one large project or multiple concurrent projects that are typically medium to large in size, scope, budget, and/or impact.  The PM II is under the general supervision of either a more senior project manager or a department lead. In addition to the duties of the PM I, The PM II is responsible for assembling the project team, assigning individual responsibilities, identifying appropriate resources needed, and developing the schedule to ensure timely completion of the project.  The PM II communicates with a more senior project manager or a department lead regarding the status of specific projects.

PM III is an advanced level position in the Project Management Series.  Individuals at this level are responsible for managing multiple, concurrent projects that are typically longer in duration, and are greater in complexity, size, scope, budget, and/or impact.  Generally, individuals in this classification exercise greater authority over assignments and perform more independently than individuals in lower level classifications.  The PM III works under the general direction of a department lead and oversee high-priority projects, which often require considerable resources and high levels of integration and coordination.  The PM III may communicate both with a department manager and company executives regarding the status of specific projects.

Responsibilities

PM I

  • Oversees a small project or phase(s) of a larger project under direct supervision
  • Monitors progress to ensure that work is safely completed on time, on budget, and in accordance with project specification
  • Coordinates with department representatives to define project needs and develop project work plans for projects that are typically less complex and are smaller in size, scope, budget, and impact
  • Works with architects, engineers, subcontractors, and/or consultants as required to evaluate and define work solutions and project specifications
  • Obtains subcontractors & suppliers by researching vendors, requesting and evaluating bids and proposals, and executing subcontracts & purchase orders
  • Develops and coordinates schedules with subcontractors, material suppliers, adjacent neighbors, and/or others as related to the project
  • Coordinates multiple concurrent projects/activities with subcontractors, suppliers, consultants, clients, and/or governmental agencies
  • Reviews project work for compliance with specifications and contracts and processes change orders with assistance
  • Analyzes issues or problems related to planning, implementing, or completing project work and develops and implements solutions
  • Establishes and maintains contact with clients, government agencies, subcontractors, supplies, inspectors, and/or consultants to ensure that projects meet the customer needs
  • Manage accurate cost & revenue projections throughout the project and attend project review meetings with Civil/Structural Lead and management
  • Oversee all DBE, Apprentice, Safety, Erosion Control, Traffic Control and other regulatory agency requirements
  • Manage the project alongside the project scorecard and report progress to Civil/Structural lead
  • Works with the Leads and estimators to maximize workflow and employee engagement

PM II

  • All the duties of the PM I plus:
  • Manages one large project or multiple concurrent projects that are typically medium to large in size, scope, budget, and/or impact under general supervision
  • Confers with management and the project team(s) and provides technical advice on the potential impacts of projects such as those related to staffing, budgets, organization and workflow, and contract or regulatory compliance
  • Assembles, leads, and motivates project teams
  • Supervises, mentors, and directs assistant project manager(s)
  • Evaluates performance of assistant project manager(s)
  • Facilitates development of project specific safety plans
  • Identifies project risk areas and develops plans to mitigate the risk
  • Independently estimates and prices change orders
  • Independently creates overall project plans and executes the plan
  • Independently creates project schedules and updates on medium to large size projects
  • Take ownership in the crews and work to ensure that all crew members are kept working at all times and able to stay productive
  • Assists the estimating department with developing innovative and competitive bids
  • Work to ensure that morale is high and a team atmosphere is present on the project
  • Work with other project managers in the Team to balance crew needs as necessary
  • Foster and maintain long term relationships with clients, subcontractors, and suppliers
  • Ensure Superintendents receive guidance and training to benefit their desired personal career growth to benefit the company
  • Provide the Superintendent with pertinent project information including production results, schedule, and project financials
  • Works with the Leads and estimators to maximize workflow and employee engagement

PM III

  • All the duties of the PM II plus:
  • Oversees high-priority projects, which often require considerable resources and high levels of integration and coordination under general direction
  • Mentors less experienced project managers
  • Communicates both with a department manager and company executives regarding the status of specific projects

Requirements – Knowledge, Certifications, Experience

PM I

  • 0-3 Years of Experience at Tapani
  • High School Education or equivalent
  • 3000 hrs of project management experience or field experience
  • A combination of experience, education, and/or training which substantially demonstrates some knowledge of the following:
    • The principles and practices of project management, including planning, cost, scheduling, organizing, and coordinating
    • The principles and practices of the work being performed on the assigned projects
    • Applicable federal, state, and local laws related to the assigned projects
    • Safe working practices, codes, and regulations applicable to the assigned projects
    • Contract negotiation tactics and strategies

PM II

  • 3-5 Years of Experience at Tapani
  • 4000 to 7500 hrs of project management experience or field experience
  • A combination of experience, education, and/or training which substantially demonstrates working knowledge of the following:
    • The principles and practices of project management, including planning, cost, scheduling, organizing, and coordinating
    • The principles and practices of the work being performed on the assigned projects
    • Applicable federal, state, and local laws related to the assigned projects
    • Safe working practices, codes, and regulations applicable to the assigned projects
    • Contract negotiation tactics and strategies

PM III

  • 6-10 Years of Experience at Tapani
  • Minimum 7500 hrs of project management experience or field experience
  • A combination of experience, education, and/or training which substantially demonstrates a thorough knowledge of the following:
    • The principles and practices of project management, including planning, cost, scheduling, organizing, and coordinating
    • The principles and practices of the work being performed on the assigned projects
    • Applicable federal, state, and local laws related to the assigned projects
    • Safe working practices, codes, and regulations applicable to the assigned projects
    • Contract negotiation tactics and strategies

Qualifications – Skills and Abilities

PM I

  • Type 45 words per minute
  • Develop and administer a project budget and analyze related expenditures
  • Utilize personal computers and software such as Microsoft Excel and Word, and Project Management software such as Primavera P6 and Viewpoint.
  • Perform all duties of an Assistant Project Manager I, II, III
  • Execute subcontract agreements
  • Research, collect, analyze, and evaluate complex data to make sound judgments, logical decisions, and recommendations
  • Estimate and price change orders with assistance
  • Communicate effectively in writing in order to prepare clear and concise reports and correspondence
  • Provide excellent customer service and establish and maintain effective working relationships
  • Manage multiple concurrent small size projects or activities that are typically less complex and smaller in nature
  • Maintain cooperative relationships with co-workers, subcontractors, and suppliers
  • Respond in a positive manner to supervision
  • Create a plan and execute the plan with assistance
  • Create and update project schedules with assistance
  • Envision, assemble, and act upon projects with assistance

PM II

  • All skills and qualifications of the PM I and additionally the skill and ability to:
  • Assemble, lead, and motivate teams
  • Develop and implement a project specific safety plan
  • Identify project risk areas and develop plans to mitigate the risk
  • Cost Estimation – Independently estimate and price change orders
  • Train others in APM duties
  • Supervise and manage the workload of an Assistant Project Manager
  • Evaluate Performance of an Assistant Project Manager
  • Identify APM training needs, evaluate the readiness of the APM, and recommend related training
  • Interpret and apply codes, regulations, laws, policies, procedures, and guidelines
  • Independently envision, assemble, and act upon projects
  • Independently accept and manage change
  • Independently create a project plan and execute the plan
  • Independently create and update project schedules on medium to large size projects.  The PM II must be able to estimate the time each task or activity will take as well as the total time of the project.
  • Perform under pressure
  • Manage multiple concurrent medium to large size projects and activities that often have competing timelines and deadlines
  • Determine project needs, schedule, and organize work
  • Develop accurate cost projections on medium to large projects
  • Assist the estimating department with developing innovative and competitive bids
  • Clearly communicate the project plan to the client, crews, subcontractors, and suppliers
  • Effectively communicate project issues & risks to the department manager and work to resolve

PM III

  • All skills and qualifications of the PM II
  • Able to see the big and small picture
  • Evaluate performance of a Project Manager
  • Evaluate the readiness of a project team and recommend the related training required to ensure the effective application of project management and leadership principles
  • Mentor less experienced Project Managers in aspects of the profession such as leadership, methodology, tools, and people skills
  • Able to teach many of the skills – both hard and soft – that are required for successful planning, execution, delivery and support of projects
  • Collaborate with/mentor a project foreman or superintendent regarding career growth and training
  • Influence change on the project – to turn around any troubled project the company is performing
  • Manage multiple concurrent large and highly complex projects & activities that often have competing timelines and deadlines
  • Provide direction, monitor, train, coach, and assign work to lower level staff
  • Independently create and update schedules on large and highly complex projects
  • Contribute in interviewing and selecting project managers.  They can also assist with determining the placement of project managers on specific projects.
  • Collaborate effectively with crews, subcontractors, and suppliers to ensure work efficiency
  • Coordinate and work collectively with other project teams to meet overall company needs
  • Develop accurate cost projections on large, highly complex projects
  • Oversee all regulatory and project specific requirements including but not limited to: DBE, Apprentice, Traffic Control, Safety, Erosion Control
  • Foster and maintain long term relationships with clients, consultants, subcontractors, and suppliers
  • Provide feedback to management with the skills, experience, opinions, and recommendations sought out by senior management
  • Be a role model, especially for integrity and leadership
  • Valued across the organization – viewed by peers, management, and other members of a project as continually adding value

Working Environment

PM I, II, III

  • Mainly office work and site visits
  • Frequent standing, sitting, talking, and repetitive motions of hands/wrists
  • Work hours usually between 7 and 5 on weekdays but may have to work evenings and weekends to meet deadlines
  • Often “on-call” 24 hrs per day
  • Works either indoors in an office, or outdoors at a construction site in a portable jobsite office
  • Sometimes exposed to sounds and elevated noise levels, such as from earth-moving equipment
  • Are exposed to hot or cold temperatures, depending on the weather
  • Work somewhat close to other people, such as when sharing office space
  • Regularly visit job sites in a car or truck.  They often use the vehicle as a traveling office
  • High level of social contact.  PMs work with owners, subcontractors, suppliers, architects, and engineers
  • Are sometimes placed in conflict situations in which workers or clients may be unpleasant, angry, or rude
  • Are exposed to stress resulting from the need to meet strict deadlines and make continual decisions which affect the company reputation, the project performance, and the workers on the jobsite.
  • May need to lift 20-40 pounds occasionally if bringing tools or materials to the jobsite
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